Frequently asked questions

Your tasks belong to your organization. A “shared” task (one that has a status: To do, In progress, Done…) is visible to the whole team. A “private” task (no status yet) is only visible to the person it's assigned to and to whoever created it. Your personal notes are visible to you alone.

It all comes down to the status. As long as a task has no status, it stays private — a draft between you and the person involved. The moment it gets a status, it joins the team board and becomes visible to everyone.

Admins run the organization: they create, assign, edit, duplicate, delete and schedule tasks for the whole team. A task they assign stays under their control — they keep seeing and tracking it.

On a task assigned to them, a member can open the details, move the status forward and check the task off as done. They can't edit, duplicate, delete or move it on the calendar: those actions stay reserved for the admin and the creator.

No. Whoever created the task keeps it in their own list and can follow its progress at any time, without waiting for you to change anything. Nothing disappears.

They can view them read-only (list, kanban, calendar) to stay in the loop. But they can't edit, duplicate, delete or move a task that doesn't involve them. No risk of accidentally messing things up.

Yes, completely. The personal note attached to a task (marked with the violet padlock) is visible to you alone — neither your teammates nor the administrators can access it.

No. The timer and time spent are strictly personal: you're the only one who sees them. Neither the team nor the admins have access.

Only an administrator or the person who created the task. A member a task is assigned to can't delete it — your tasks are safe from accidental deletion.